Qonto updates
Qonto updates
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💫 Your Stripe transfer confirmation receipts are automatically attached in Qonto

Do you use Stripe for your daily business? Great news, Stripe and Qonto have worked together to make your life easier!

In addition to simplifying your bookkeeping by automating the attachment of your documents and detecting VAT, Qonto now retrieves all your Stripe receipts, and automatically attaches them to the corresponding transactions in your Qonto interface.

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🤓 How does this integration work?

It only takes a few seconds! Go to the Stripe page in the Connect section of your Qonto web application to connect the two services for free. Click on Connect, select your company, and let us guide you through the process. You can find all the details in our dedicated FAQ page.

This integration takes into account your receipts, but also your invoices, in case you use Stripe invoicing or a similar third party. This concerns transactions that were processed after the connection.

No more manual management of receipts from Stripe! You can now take full advantage of this integration and continue to save precious time.

See you soon,

Your Qonto team

Available for Advanced, Business and Enterprise plans, only from desktop.

 

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⚙️ Customize your teams and monitor their expenses in real time

You can now manage and supervise your team's spend more easily in Qonto!

Visualize and customize all your teams from a single interface, and access new filters to monitor each team's activity at a glance in Qonto.

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🤓 How does it work?

Go to the Settings & Teams section of your web interface, then go to the Team Management tab.

  • Edit existing teams in Qonto or create new ones from the Teams tab
  • Add members or invite them to join your teams from the Members tab
  • Access the History or Cards sections to apply the team filter and view the activity of the team of your choice

💡 Save time by delegating the management of your team's finances to your managers!

Adding a member with the Manager role to a team allows you to delegate a set of predefined actions and permissions to this one member for the selected team.

You can create up to 100 teams to mirror your organizational structure on Qonto. Ready to set your teams up for success?

See you soon,

Your Qonto team

Available for Advanced, Essential, Business and Enterprise plans, only from desktop.

 

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Automate your receipt management from your Gmail inbox to Qonto

Take a few minutes to set up this automation, and save hours by automatically attaching your recurring payments with the right receipt in your Qonto account.

If you haven't had a chance to use our feature that allows you to automatically associate your email receipts with the right transactions when you manually forward them to your dedicated Qonto address, you're in for a double treat!

Easily automate the management of digital receipts sent by suppliers you pay on a regular basis (accounting, collaboration, marketing, IT…) by automatically forwarding it.

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🤓 How does it work?

This little trick works in most mailboxes. Here we propose the case of Gmail: the idea is to make Gmail understand that when you receive a recurring email (that you receive every month, quarter, year…) from specific suppliers, and containing an invoice or a receipt, it will forward it to your dedicated Qonto address.

First, let's save the dedicated Qonto address as a forwarding address in Gmail, so that we can use it later as a forwarding address.

  • In the "Forwarding and POP/IMAP" category of your Gmail settings, click on the grey rectangle "Add a forwarding address" and enter your dedicated Qonto address (it's here!). Click "Next", then "Continue".
  • We will automatically transfer your confirmation code to you. So click "Ok", then find your code in your current mailbox, by opening it in a new tab or window, so you don't have to start the process again. The code is composed of a series of 9 digits, that you just have to copy.
  • Back in your initial window, paste the code in the dedicated text field, then click on "Verify".

Great, the Qonto address is now recognized by Gmail. Now it's time to create our filter!

  • In the "Filters and Blocked Addresses" category of your Gmail settings (just to the left of "Forwarding and POP/IMAP", click on "Create a filter"
  • Type in the email address of the service you pay for on a recurring basis uses containing its digital invoices, like software for example. You can enter multiple addresses, separated by ';'.
  • Also check the "Attachment" box, since the emails we are talking about contain the receipt or invoice we are interested in attaching
  • Then click on "Create filter", then on the "Add forwarding address" box. Here, select your dedicated Qonto address.
  • Click one last time on "Create a filter", and you're done!

The only thing you have to do is to check, via the confirmation email we send you afterwards, that each associated attachment is the right one.

See you soon,

Your Qonto team

Receipts Forward feature is accessible for all plans except Solo Basic, for Admins and Account Owners

 

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🔗 Qonto integration with Zoho Books is now available!

No more manual export or data entry, you can now directly retrieve all your Qonto transactions and receipts in just a few clicks in Zoho Books.

Our team has developed a simple and secure connexion with Zoho Books for you, to simplify bank account reconciliation in your bookkeeping tool, save you valuable time and help you eliminate manual errors.

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🤓 How does it work?

From your Qonto web app, just select Zoho Books in the Connect section and follow a few easy steps. All you need is your Zoho Books credentials and a few minutes.

Your Qonto accounts will automatically appear in Zoho Books, or will be matched to existing Zoho Books accounts, with no further action required on your side.

Once your transactions are synced, just categorize them in Zoho Books in order to retrieve your attachments from Qonto.

💡 Zoho Books is currently the only product of the Zoho suite integrated with Qonto, but we are constantly working on new ways to improve your experience. Stay tuned!

See you soon,

Your Qonto team

Available for all plans and accessible by Admins, Owners and Accountants, only on desktop.

 

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📍 Get filtered transactions in a dash by using custom views

We know that your processes are unique, and we believe that we should adapt to your way of working - not the other way around.

No more repeated filter searches: you can now save your custom views and review the transactions you need in one click.

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🤓 How does it work?

Go to the History section from your desktop app and click on Custom views.

You have access to three default views that you can edit or delete:

  • Past month: access all transactions settled last month to export them in seconds
  • Missing receipts: review all transactions without receipt and send reminders in one click
  • To verify: ease your bookkeeping process by showing all transactions that have not been verified yet in one click

You can also create your own custom views reflecting your frequent searches. For example, if you'd like to quickly get transactions above €100:

  • Click on Add a custom view
  • Name your view (e.g. Expenses > €100)
  • Select the criteria with the filters (e.g. Amount is greater than €100)
  • Save changes

You can use up to 10 custom views. So, enjoy!

See you soon,

Your Qonto team

Accessible for all plans, only from desktop

 

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🚀 Edit VAT and labels of your beneficiaries while sending a transfer

No more retroactive, manual work on each transfer made. In the case of a new beneficiary, or one that's not configured yet, you can populate the VAT and labels on your own on the transfer creation page. If your beneficiary already has a VAT rate and labels registered, the fields are pre-filled.

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As a reminder, you can program the VAT rate and labels for each of your beneficiaries (aka suppliers). Once they are set up, you will find these pre-filled characteristics in the transfer creation window when you make the transfer.

🤓 How does it work?

If not pre-filled at the bottom of the transfer page, simply fill in the supplier info in the dedicated fields.

To auto-fill next time, add your suppliers' information by going to Bookkeeping, then click on Suppliers. This is where you can add labels and associated VAT rate per supplier.

See you soon,

Your Qonto team

Accessible for all plans except Solo Basic, for Admins and Account Owners

 

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⚡ With Flash cards, take care of your teams' one-off expenses!

For any business trip, client lunch or equipment purchase, create a dedicated, temporary Flash card. You give autonomy while keeping budgets under control.

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Create a Flash card each time a team member needs to make a one-off expense. Flash cards are custom, temporary virtual cards.

😎 How does it work?

  1. Any time an employee has a purchase to make or a business trip to organize, they can explain the use case including the amount and period of use required.
  2. From the Cards section, you create a new, unique card by choosing Flash card. Set the payment limit and the final day of use. The Flash card is immediately available in the employee's Qonto account, under their Cards section.
  3. Your employee can pay online or offline (with Apple Pay or Google Pay). No need to manage it after the expense(s), the Flash card automatically expires at the date set.

👉 To know more, discover our FAQ about Flash cards.

Enjoy!

The Qonto team

Flash cards are available with the Advanced, Business and Enterprise plans.

 

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🏷 Better organise your transactions with up to 10 label categories

Your cash flow has never been more organized, allowing you to prepare your bookkeeping with ease. You can now create and customise up to 10 categories of labels, allowing you to accurately categorise your transactions and suppliers.

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For example, you could categorise your transactions by team. For marketing, a "Marketing" label category could include labels such as "Events", "Online Advertising", or "Website".

Adding labels to your transactions and suppliers will help you save valuable time in your bookkeeping, expense management and business analysis.

In the blink of an eye, you can identify the right transactions and suppliers you are looking for.

🤓 How does it work?

To create, edit or delete your current label lists, go to your Qonto desktop app, and click on Bookkeeping, then Custom labels. For new labels, we've built adding categories into your existing process.

In order to add a custom label manually to any transaction, go to the History tab. For your suppliers, click on the Bookkeeping section, then on Suppliers.

These little coloured notes will brighten up this grey and windy September!

See you soon,

Your Qonto team

Accessible for all plans except Solo Basic, for Admins, Account Owners and Accountants

 

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🔍 It's time to review your transactions!

Back to work? Organise your bookkeeping flow with Qonto. We have just released new additions to check your transactions.

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🔬 Step 1: List transactions that require action

From the History section, you can now filter with multiple criteria.

Expenses above 50 euros? Last week's transactions? Marketing team's transfers? Leverage our "OR" condition to display all results in one go.

E.g. Transactions above 50 euros "OR" from last week.

⚡ Step 2: Add missing receipts in a flash

Some transactions have missing receipts? No need to panic.

  • For transactions made by your team members, send reminders directly from the transaction by clicking on Request attachment.
  • For the efficiency lovers: easily match any digital receipt with one click by forwarding it to a unique email address. Go to Bookkeeping > Receipts forward and copy/paste the email address.

✅ Step 3: Mark transactions as verified

Your transaction has the receipt and the right VAT indicated? You can now tick Mark as verified from your desktop app. No more coming back on verified transactions! Your transactions are pinpointed, ready for bookkeeping.

👉 Learn more about how to best prepare your bookkeeping using Qonto here.

See you soon,

The Qonto team,

New filters are available for all.

Bookkeeping functionalities are available for Admin and Owners from Solo Smart plan and above.

 

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🤳 Confirm your sensitive actions in just a tap

Combine security with efficiency: we believe that making your account safer should not require additional effort, that's why you can now confirm any sensitive action directly from the notification received on your phone. No need to go onto your app any more, while your account remains as safe.

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What are sensitive actions exactly? They are all the operations you can perform on Qonto, which require a stronger level of security, such as changing your password or ordering a new card.

🤓 How does it work?

If you haven't done so already, reinforce the security of your account by pairing your phone to Qonto. This way, we can always verify that you are the one making payments or performing an action on your account. Pairing your phone will only take you few seconds:

  1. Open your Qonto mobile app and click on Plus in the lower menu;
  2. Select Settings and then Security;
  3. Click on Protect this account and follow the steps to add your phone.

💡 If you don't have access to Protect this account, open your web app, visit your Settings and Team and then click on Security. Add your phone from the 2-step verification and then visit again your mobile app.

Once your phone is paired, you will receive a notification on your phone every time you perform a sensitive action. With just a click, you can confirm it directly from the notification itself.

See you soon,

The Qonto Team

 

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